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Admissions Policy
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Local Authority Schools Admissions Policy(Note: To view a school's specific admissions policy please use the Schools Search facility)
LEICESTERSHIRE COUNTY COUNCIL
CHILDREN AND YOUNG PEOPLE’S SERVICE ADMISSIONS TO MAINSTREAM SCHOOLS (COMMUNITY & VOLUNTARY CONTROLLED)
POLICY & PROCEDURES (ADMINISTRATIVE MEMORANDUM NO.28) VERSION: Final April 2009
(affecting pupil admissions from August 2010 onwards, i.e. including some admissions decisions to be taken in 2009/10)
1.1 The following principles should be applied in a manner consistent with Leicestershire's continuing commitment to comprehensive community education and the curriculum statement to the benefit of all pupils/students.
1.2 The Local Authority’s admissions policy should:
i. Offer clarity regarding legal requirements and statutory guidance.
ii. Identify different types of provision and associated requirements.
iii. Seek to encourage partnership and avoid conflict at a local and an authority level.
iv. Maintain parental rights and ease the process of admission for parents and children.
v. Aim for one consistent first-time admissions date to mainstream education
vi. Ensure that extension of provision is a long-term commitment and not at the expense of other local provision
vii. Confirm that funding must not be used for groups of pupils outside the designated age-range:
1.3 Children's entitlements are as follows:
2.1 The Local Authority is the admissions authority for community and voluntary controlled schools. There is a minimum 8-week consultation period each year between 1 November and 1 March. Parents and local groups with an interest in the local area must be consulted. Consultation need only take place every three years unless arrangements are not the same as in the previous consultation. [The Governors are the admissions authority for a voluntary aided school or a foundation school, and must consult as required and publish their admissions policy.]
2.2 The Local Authority is required to coordinate admissions for all residents in its area. To this purpose it must have an approved scheme for coordination.
2.3 Governing Body responsibilities for community and controlled schools consist of being consulted annually (before publication of admission arrangements) and being able to ask the Local Authority to alter the school's admission number. There is no need for such schools to establish an admissions committee to consider individual admissions decisions, as such decisions are the responsibility of the Local Authority.
2.4 The Local Authority has a duty to provide school places for all pupils resident in its area: Leicestershire achieves this by giving high priority to catchment area children, and by allowing parental preference wherever possible.
2.5 Parents have a right to express a preference for a school place, including where the child has a Statement of Special Educational Needs. Parents must ensure suitable full-time education for their children by attendance at school or otherwise; they are not obliged to do this before the child has reached compulsory school age.
2.6 Compulsory school age begins as follows:
The School Leaving Date for 16 year-olds is the last Friday in June in the school year in which the child becomes 16.
2.7 Each school has an Admission Number (AN) for any one year group. If this number is to be altered, in some cases statutory notices must be published to allow interested parties to make representations.
2.8 The Local Authority or school cannot argue that a child should not be admitted unless the admission would prejudice the efficient use of resources or efficient education: this normally means that the Admission Number (AN) must have been reached.
2.9 The Local Authority must allocate spare places in schools according to objective and published priority criteria. The Greenwich Judgement means that children from other Authorities must be treated in the same way as Leicestershire children. The Rotherham Judgement disallows priority being given to parents who do not express a preference over those who do.
2.10 Parents whose preferences are refused have a right to appeal to an Independent Appeal Committee whose decision is binding, except for children with statements whose parents can appeal to the Special Educational Needs Tribunal.
2.11 The Local Authority has a statutory power to direct the admission of a pupil to a maintained school (i.e. community, voluntary or foundation). It is not necessary for the Local Authority to use this power for community and voluntary controlled schools, as such schools do not have the power to refuse admissions.
2.12 There are differing premises requirements for children of different ages: these are laid out in the relevant regulations.
2.13 There are no required staffing ratios for junior and secondary age children in education law. Headteacher and teacher associations may issue guidelines on staffing levels. For young four-year-olds, e.g. in 4+ units and nurseries, the Local Authority requires a ratio of 1:15. Legislation and regulation on infant class sizes requires an upper limit of 30 children per teacher for infant classes, with specified exceptions.
2.14 DCSF guidance on admissions and appeals is contained in two Codes of Practice.
3.1 There are only two maintained mainstream nurseries in Leicestershire, one attached to a school and one stand-alone. Admissions to such designated nurseries (this does not include 4+ units) are managed by the school and are the responsibility of the Governing Body.
3.2 Children must not be admitted until after their third birthday.
3.3 Admission to the nursery must be based on objective criteria drawn up by the Governing Body, published in the prospectus and made known to the Allocations Section, giving details of age for admission, places available, times, provision and activity. For example the criteria could include the following, in some form of priority order:
3.4 Policy statements and correspondence to parents must make it clear that attendance at the nursery does not give a subsequent entitlement to a school place. Before children are admitted to main school, parents must write to the Allocations Section requesting a place: there is a standard form for this.
3.5 If a parent complains about refusal of a place for their child in the nursery, the Governing Body must have a mechanism for responding to the complaint.
4.1 This section refers to first-time admissions in primary/infant schools, including the following;
4.2 Only the Local Authority can confirm places to pupils in the above settings, whether the child lives in the catchment area or otherwise and regardless of whether the child has attended a nursery or pre-school group at the school. For any admission or transfer, the parents must complete the Local Authority’s application form and send this to the Allocations Section. No child should be admitted without Local Authority authorisation.
4.3 The school must compile, in advance of admission to the main school, information regarding children (in and out of catchment) whose parents have asked the school for a place in the forthcoming terms. This information, including lists of names, dates of birth and addresses, must be forwarded to the Allocations Section on request, which generally will be either termly or annually. Any adjustments or additional requests must be notified to the Allocations Section.
The above process will involve dialogue and co-operation between schools and Allocations Section throughout the school year
4.4 At the same time as the above, schools must give parents application forms and ask parents to send these to the Allocations Section promptly. These requests will be considered according to:
The Allocations Section will issue letters allocating places (in and out of catchment) accordingly. Places will normally be allocated up to the Admission Number (AN). The relationship between admission limits and infant class sizes requires careful attention: despite the requirement to limit class sizes, the Local Authority will not be able to refuse a child’s admission if the standard number or any higher admission number has not been reached.
An out-of-catchment pupil will not be admitted earlier than he/she would be admitted to the catchment area school (this does not apply to those with siblings already in the school at the time of admission, or to children from outside the Local Authority).
4.5 It is recognised that some parents are unaware of the need to approach schools well in advance of first-time admission. Schools should continue to do all they can through local contacts and publicity to alert parents to the need to express their wish for a place well in advance of expected admission.
4.6 In this way all children will have had admission to a community or voluntary controlled school approved by the Local Authority, allowing an opportunity to make clear to parents their further rights (e.g. transport).
4.7 Rising-five pupils: admission dates to main school:
Children should not be attending before these times but for exceptional pre-admission visits. If pre-admission visits take place before the Allocations Section has confirmed places, parents of out-catchment children must be informed that this does not guarantee admission to the school. Pre-admission visits should only take place in the term before the child is admitted to school and should not exceed more than two half days per week. Such sessions are not funded.
4.8 Date of admission to 4+ units:
Children whose fifth birthday falls between 1 September and the following 31 August (inclusive) are to be admitted at the beginning of the Autumn Term ie one intake for the whole year. An exception to this is the Oadby area (eight schools), where historically children are generally admitted to 4+ units after their fourth birthday.
Children should not be attending before these times but for exceptional pre-admission visits. If pre-admission visits take place before the Allocations Section has confirmed places, parents of out-catchment children must be informed that this does not guarantee admission to the school. Pre-admission visits should only take place in the term before the child is admitted to school and should not exceed more than two half days per week. Such sessions are not funded.
4.9 Some schools have had admission arrangements at variance with the above paragraphs approved by the Local Authority. Such arrangements are subject to the correspondence between the Local Authority and the individual schools concerned. The arrangements in some cases include part-time admission initially.
4.10 Parents are obliged to ensure full-time education for their children at compulsory school age. Rising-five children and children in designated 4+ units should be attending full-time in accordance with the funding arrangements for the school. If a school is unable to admit rising-five children or children in designated 4+ units full-time, the Allocations Section must be informed.
4.11 Pupils admitted following appeal will have their admission confirmed by the Allocations Section (the Local Authority having been directed, in effect, to admit the pupil in these circumstances).
4.12 Infant Class Size Limits:
In compliance with the relevant regulations, an infant child (ie, up to and including Year 2) who moves into a school’s area once initial allocation decisions have been made will not necessarily be offered a place in the school if the relevant class will already contain 30 children. Enquiries will be made of other schools within a “reasonable distance” (see below) as to whether they could offer a child a place. If not, the child will be an excepted pupil in the catchment school for the school year in question, allowing the class to exceed 30 for that school year.
For the purposes of admissions to infant classes after initial allocation decisions have been made, the Local Authority’s definition of a “reasonable distance” is one mile or less from the home to the school in question (all distances to be measured by the shortest available route). A route is available if it is a route along which a child, accompanied as necessary, can walk with reasonable safety to school. If there are no places at an alternative school within one mile, with a walking route which is available for children of infant age, then the catchment school will provide a place.
This section does not apply to late in-catchment applicants, who may not be offered catchment places if the infant class is at 30, regardless of distance to the next nearest available school. (The school’s AN would also need to be taken into account in these circumstances.)
4.13 Twins/Triplets, etc:
In the unusual event of there being one space available within the infant class size limit and children of multiple births having next priority, the regulations do not allow exceptions to the class size limit in these circumstances. If all the multiple birth children in a family cannot be accommodated, the remaining place(s) will be offered to the parent for the parent to identify which child(ren) should have the place(s), and the local authority will identify an alternative school where all the parent’s children could be offered places.
4.14 Deferring first-time admission:
When a child’s parents are notified of the allocation of a primary school place, they can request deferment of the child’s admission. The Local Authority will agree to deferment by one term. The place at the school will be held open for the child and not made available to another child. The Local Authority may withdraw the offer of the place if it is not taken up after the one term’s deferment and offer the place to another child according to Local Authority priority criteria. Such withdrawals of offers will only be made when the Admission Number (AN) for the school has been reached and there are additional children seeking places. Where an offer of a place is withdrawn in this way, the child will not be entitled to free transport to a more distant school. Where schools admit part-time initially, deferment could mean the child starting school full-time subsequently, having missed a part-time term.
5.1 Only the Local Authority can confirm secondary school places to pupils, whether the child lives in the catchment area or otherwise. For any admission or transfer the parent must complete the Local Authority’s application form and send this to the Allocations Section. The Allocations Section will need to check for factors such as exclusions or Statements of Special Educational Needs, and will endeavour to process applications promptly. No child should be admitted without Allocations Section authorisation.
5.2 Schools receive lists of pupils expected to transfer in advance of admission. These lists are updated regularly in the Spring/Summer before admission.
5.3 All requests, in-catchment and out-catchment, must be referred to the Allocations Section.
5.4 All mid-term transfers requests (in-catchment included) must be referred to the Allocations Section for approval before admission takes place.
5.5 Places will normally be allocated up to the Admission Number (AN), but for exceptions see the section on exceeding the AN.
5.6 Pupils admitted following appeal will have their admission confirmed by the Allocations Section (the Local Authority having been directed, in effect, to admit the pupil in these circumstances).
6.1 Children above compulsory school age have a right to apply and appeal for any school place independently of their parents.
6.2 Schools have delegated control of their own sixth form admissions. However, this is within the broader context of the local authority’s policy and role as the admissions authority.
Schools must make clear their arrangements for sixth form admissions. An admission number for 6th form must be set if external candidates are to be considered. The admission number must relate only to those being admitted to the school for the first time. It should be based on an estimate of the minimum number of external candidates likely to be admitted, although it would be acceptable to exceed this if demand for available courses can be met.
6.3 The school must make clear and publish any minimum entry qualifications, which can include a level of attainment in GCSE and must be the same for internal and external applicants and any over-subscription criteria. Entry requirements may vary from course to course. Entry requirements and over-subscription criteria must be notified to the local authority.
6.4 Children already in the school need not apply formally for places in the 6th form. Any applicant refused a place has the right to appeal to an independent appeal panel. The local authority will not be able to present cases in appeal if the conditions of the School Admissions Code, the local authority’s policy and the school’s entry requirements or over-subscription criteria have not been applied properly. Where the local authority cannot present a case in appeal it will normally instruct the school to admit the child.
7.1 Application forms for school places allow parents to express one or more preferences for school places. Parents should rank their preferences, so that if more than one preference can be agreed the one which the parent wants most is offered. However, the Local Authority considers all preferences to have equal value, e.g. one parent’s first preference and another parent’s second or third preference are to be considered equally against the admissions criteria. Requests for community and voluntary controlled schools are prioritised according to the admissions criteria below. (Requests for voluntary aided and foundation schools are considered against the individual school’s admissions criteria and this is done by the schools themselves.) Late applications receive the lowest priority, ie they are only considered after all other applications which were received on time, unless there is a significant reason for lateness (see separate section on late requests).
7.2 Priority criteria for Autumn 2010 admissions onwards
If there are too many requests, priority will be given to children in the appropriate age-range, whose parents applied on time, in the following order:-
Notes:
i. Combinations of the above criteria are used where appropriate, in priority order.
ii. The child’s place of residence is taken to be the parental home.
iii. The term “brother or sister” includes half brother or sister or legally adopted child being regarded as the brother or sister.
iv. Regarding brothers or sisters who will be of sixth form age, these are counted as brother/sister connections for criteria 3 or 6 above.
v. If criterion 4 is used, the following are examples of the sort of cases which might be regarded as exceptional:-
This list is not exclusive, and each case will be considered on its individual merits.
vi. For criterion 5 above, the child must have been enrolled at the feeder school on or before the start date of the Autumn Term two years before transfer.
vii. For criterion 7 above, a Minister’s letter is required to support the parent’s application. There is no free transport entitlement.
viii. For criterion 8 above, measurement of distance is direct line from home to school using a computerised system.
8.1 Parents should be encouraged to visit both the catchment and the preferred school, in order to make informed judgements.
8.2 When a parent approaches a school for an out-of-catchment place, the Headteacher (and other staff):
[NB: First-time admissions: An out-of-catchment pupil will not be admitted earlier than he/she would be admitted to the catchment area school (this does not apply to those with siblings already in the school at the time of admission, or to children from outside the Local Authority).]
Allocations Section on receiving a request outside the normal transfer cycle:
During the main period when parents are considering transfer requests, the Allocations Section will endeavour to keep schools aware of possible numbers. It is helpful if schools can maintain contact with the Allocations Section at this time.
9.1. At the time of main admission/transfer decisions, if there are more requests for in-catchment children than the admission number (AN), the AN may be exceeded to accommodate the catchment area children.
9.2 In normal circumstances, the AN will not be exceeded in any one year group by the admission of out-of-catchment pupils. If there are more out-of-catchment requests than places available within AN, places will be allocated up to AN according to the priority criteria, with any outstanding requests normally refused.
9.3 Parents whose requests are refused have a right to appeal to an Independent Appeal Committee whose decisions can override local policy. (NB: In the case of parents whose children have Statements of Special Educational Needs, the appeal is to the Special Educational Needs Tribunal.)
9.4 Exceptional circumstances might be:
(a) the admission of children who would have siblings in the school;
(b) if admission assists the Local Authority in fulfilling its responsibilities for the overall provision of places, within the context of efficient use of resources;
(c) children in public care;
(d) “Hard to Place” children whose cases fall within the Fair Access protocol.
9.5 If an exceptional request to exceed AN is made, either to the Local Authority or to a school, any decision to approve this must be made in conjunction with interested parties.
(a) Parents' requests must still be referred to the Allocations Section.
(b) A request from a school to exceed AN must be made to the Allocations Section; a request from the Allocations Section to a school to exceed AN must be made to the Headteacher.
(c) The Allocations Section makes the final decision, taking account of the views of interested parties and the Local Authority's position.
10.1 In areas where there is dual catchment entitlement, children who move into area after admissions have been decided will be refused a place in one of the schools if the relevant year group is full. (If both schools are full in the relevant year group, a place will be offered in the school which has numbers closer to the admission limit.)
10.2 When, after reasonable enquiry, a school is unclear about a family address, the matter must be referred to the Allocations Section.
10.3 The Allocations Section will need to seek evidence of residence from parents where the matter is unclear.
10.4 All schools are requested to be vigilant regarding addresses given by parents before transfer to the next phase of education, particularly if there is a late or unexpected change of address close to transfer. Any queries should be referred to the Allocations Section.
10.5 The local authority will maintain a waiting list for every oversubscribed school for at least one term in the academic year of admission, from September 2009. (This waiting list is ranked in the same order as the published oversubscription criteria and not by date of application.)
10.6 Early transfers or admissions or children staying on outside the normal age- range are exceptional and must be approved by the Allocations Section.
10.7 The parent must request the exceptional arrangement in writing to the Allocations Section.
10.8 Schools affected should submit a view regarding the suitability of the arrangement. Expected numbers in the year group and the AN will be taken into account.
10.9 Professional advice (e.g. from an Educational Psychologist) on the suitability of the arrangement may be sought in some cases, but this would not override any admissions decision. If the child has a Statement of Special Educational Need, the view of the Special Educational Needs Assessment Service (SENA) must be sought.
10.10 Children transferring younger than the normal age for transfer are subject to the same priority criteria as children in the normal transfer age-group, as long as:
10.11 A child who has started attending and whose place of residence changes to an out-of-catchment address is entitled to retain his/her place in the school and should not be asked to leave or have their name deleted from the register.
10.12 Such an entitlement does not hold if the child changes phase of education in which case entitlement to a place is according to the new address.
10.13 If there are queries about transport in these situations, refer to the Allocations Section.
10.14 The Local Authority does not allow the refusal of admission on the grounds that the pupil may disrupt the education of other pupils, but will consider exceptions according to the School Admissions Code. The School Admissions Code allows the refusal of places for children with “challenging behaviour”.
A school may refuse to admit a child even if there are spaces as follows: a secondary school with less than 20% of pupils achieving 5 or more A*-C GCSE including English and Maths; or a primary school with less than 55% of pupils achieving Level 4 at KS2 in English and Maths for four or more consecutive years.
10.15 The Local Authority is not able to refuse admission where such a pupil lives in the catchment area and the parent has applied properly, or where there is a place available within the AN. The Local Authority expects pupils excluded from a previous school to be admitted automatically to the catchment area school at normal age of transfer to the next phase of education (dependent on the parent making proper application), unless the parent prefers another school in which case a place will be allocated if there is room.
10.16 There is no obligation to comply with a parental preference for a child who has been permanently excluded from two or more schools, for a period of two years following the latest exclusion. Parents of such children lose their right of appeal regarding admission. Schools for which the Local Authority is the admissions authority will have the right of appeal against a direction to admit such a child; other schools may refer to the Secretary of State regarding directions to admit children.
It is possible that a child may receive a second permanent exclusion just before he or she is due to transfer school (e.g. from high or upper school). In these circumstances the Local Authority will expect the receiving school to admit the child, if the child’s second permanent exclusion is issued after a transfer allocation has been notified to the parent, but before the actual transfer to the new school.
10.17 A permanently excluded pupil must not be removed from the school register until any exclusion appeal is complete or until the time limit for notification of appeal has passed.
10.18 The Local Authority does not allow the refusal of admission because it is believed that the school cannot cater for the child's special educational needs.
10.19 Pupils with special educational needs but no Statement are dealt with through normal admissions policy, and schools cannot refuse to admit a pupil on the grounds that he/she does not have a Statement or is being assessed for a Statement.
10.20 All governing bodies are required by section 324 of the Education Act 1996 to admit to a school a child with a statement of special educational needs that names the school. This is not an oversubscription criterion and schools must admit Statemented children whether they have places or not.
10.21 The wording of the School Admissions Code applies.
10.22 Administrative Memorandum No. 64 covers health assessments for children newly arrived from overseas.
10.23 Late requests for school places, e.g. those received after a deadline, will be considered on their merits, but generally will have the lowest priority of all requests, even when the parents are requesting the catchment area school. This means that it is probable that a late request will not be allowed if the school is oversubscribed and there is no clear and significant reason why the parent did not apply at the appropriate time, e.g. parent ill for some time or family returning from abroad.
10.24 Catchment requests for pupils who move into a school’s area will be regarded as late if they are not received within 90 days of the family’s house move.
10.25 Late appeals will be disallowed unless the appellant can provide clear and convincing reasons why the preference was not expressed at the normal time or why the notice of appeal was not submitted by the normal deadlines.
10.26 In the normal admissions round (i.e. when offers are made for first-time admissions normally in May, or when offers for other transfers are made on national offer date of 1 March), parents will be asked to respond to the offer by stating their acceptance or refusal of the offer or by deferring their acceptance pending appeal. Responses from parents must be received within a reasonable time (the regulations state 2 weeks) plus additional 7 days for a reminder. The local authority will consider withdrawing offers in the event of parents not responding. The Local Authority reserves the right to withdraw a school place, or an offer of a place where the place has been obtained by false or misleading information, for example an incorrect address or date of birth. Schools should be vigilant about such matters. It may be appropriate for primary schools especially to ask for a sight of the child’s birth certificate before admission.
10.27 Offers of places are also withdrawn if they were based on an address and the parent’s address changes before the child is admitted. For example, if a child was offered a catchment area place and the family moves out-of-catchment before admission takes place, the offer of the place is withdrawn and the new catchment school is offered. This is regardless of numbers in the schools and whether or not other requests have been refused.
10.28 The School Standards & Framework Act does not allow signing a home-school agreement to be a condition for admission.
10.29 The Education Pupil Registration Regulations describe the circumstances in which a child's name can be deleted from a school's register. In normal circumstances it is not reasonable to delete a child's name from the school's register until it is confirmed that he/she is receiving education elsewhere. In unclear cases please seek advice from the Education Welfare Service.
10.30 Principles:
(a) Residence in the catchment area is necessary to give entitlement to a place on request.
(b) Where a school is over-subscribed, the Allocations Section should seek to clarify parents’ claims of change of address.
(c) Generally, only one address is recognised for each family, and only one family for each address.
(d) Places, or offers of places, may be withdrawn if they were based on incorrect information from the parents or their representatives.
(e) Each case is considered on its facts.
10.31 When a family moves, the Local Authority will offer a place in their new catchment area school on request (dependent on proof of residence – see verification of address below) regardless of numbers in the school and whether or not other requests have been refused.
10.32 What is generally not accepted when allocating places in over-subscribed schools:
(a) Purchase of a second property by a family, while the first property is retained.
(b) Rented accommodation, while a previous property is retained.
(c) Offers on intended purchases or sales of properties.
(d) Informal accommodation arrangements with friends or relatives.
10.33 Exceptional circumstances:
The Allocations Section will always give serious consideration to any exceptional situations, such as where a family has been forced by circumstance to move into temporary accommodation, having lost their previous residence, or where there is a long-term separation between the parents and the child spends time in the week at two separate parents’ addresses.
10.34 Verification of address:
(a) Parents’ written confirmation and declarations will be sought regarding important information. Parents will be asked to verify in writing that they are residing at the address claimed and intend to remain in the catchment area. Places will be withdrawn if such declarations are subsequently found to be incorrect or not honoured and the school is oversubscribed.
(b) Documentary evidence such as Council Tax payment and electoral roll information will be sought.
(c) Claims of new residence in a school’s catchment area will be judged on circumstances and the documents provided; completion of both sale and purchase, where relevant, are normally necessary before a place is allocated.
(d) Officers may be authorised to visit addresses to clarify whether families are living at the addresses claimed. Such visits will be undertaken in a reasonable fashion, by officers carrying appropriate identification.
10.35 The Allocations Section considers fresh information in support of a parental preference for a school place, even if it is received at a late stage in the admissions process. In normal circumstance there will be no difficulty in meeting the parent’s preference if all the school places have not been allocated.
10.36 Where the school’s places have all been allocated, the Allocations Section will be unable to offer a place, but may give higher priority to the parent’s request if a place subsequently becomes available, according to the family’s circumstances, in accordance with the priority criteria.
10.37 Where a parent’s appeal has been unsuccessful, the school is still full and fresh information is provided by the parent, the Allocations Section will reach a conclusion on whether or not there has been a significant change in the family’s circumstances. If the Allocations Section is satisfied that there has been a significant change, they will make a further decision which will give rise to a further right of appeal. This will normally preclude the situation where children have had to seek medical attention for distress or anxiety as a result of unsuccessful appeals.
10.38 Verification, e.g. from professional persons or bodies, may be sought from the parent to confirm a change of circumstances.
10.39 Admission authorities consult within “relevant areas” on admissions arrangements. In Leicestershire, “relevant areas” are as follows:
(a) For community and voluntary controlled schools in Leicestershire the geographical boundary of Leicestershire is the “relevant area”.
(b) For each voluntary aided and foundation school in Leicestershire the “relevant area” is 8 kilometres (secondary) or 3.2 kilometres (primary).
10.40 If a school’s AN is increased, this should be applied immediately to every year group in the school, unless this would have a detrimental effect on teaching and learning, e.g. limits to the number and size of rooms available or large numbers in classes.
If a school’s AN is decreased, this should be applied only to the entry year group, unless numbers in other year groups need to be restricted, for instance to comply with the infant class size limit or if there is overcrowding in other year groups.
Admissions to schools for pupils resident in boarding houses attached to Leicestershire mainstream schools10.41 Children to be admitted to boarding houses attached to Leicestershire mainstream schools are regarded as catchment area children for the schools whose catchment areas contain the boarding house, but admission to local schools is not guaranteed, as described below. This affects not just the school to which the boarding house is attached, as the age-range of the children will cover more than one school phase. For all requests for maintained school places the parent must submit an application to the Allocations Section in the normal fashion. For particular local circumstances a more detailed description of the process will be made available if appropriate, for the school to give to prospective parents.
(a) At point of transfer
Children already in a boarding house (and attending a [Leicestershire] maintained school) are regarded as catchment area children for the school in the next phase of education, and therefore have relatively high priority for admission.
For children with intended admission to the boarding house before the start of the Autumn Term, parents need to apply before the usual deadline in the preceding October. Applications received after this deadline are regarded as late applications in accordance with the scheme for coordinated admissions.
However, some schools may have a reserved number of places for Boarding house children, as published in the prospectus “Your Guide”. In this case access to those reserved places is open to children who gain admission to the boarding house up to the deadline for appeals for the school in question, when any remaining reserved places will be allocated to other children whose parents have submitted appeals, according to the priority criteria. If a child is to be admitted to the boarding house after any reserved places have been filled, then it must be made clear to the parents by boarding house staff that an alternative school must be sought.
(b) Mid-term (casual) admissions
Children should not be admitted to boarding houses before the position regarding school admission is clear. If the school is full in the year group in question and unable to admit the child, then either admission to the boarding house must be refused or, if the child is to be admitted to the boarding house, it must be made clear to the parents by boarding house staff that an alternative school must be sought.
10.42 Process for when a school is closed, or when there is a significant change in a school’s age-range (e.g. change of a whole curriculum year-group or more)
Where a child lives for part of the week with one parent and for part of the week with the other parent, the address recognised by the local authority is the one where the child lives for the majority of the school week. Where it is claimed that the weekly residence arrangement varies, both addresses will be valid, and in some cases the child will have two catchment area schools. These definitions depend on the written declaration of both parents, and if the claimed residence arrangement is a found to be false, the child’s place at the allocated school maybe withdrawn even if the child has started attending.
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